When you are ready to end your meeting, you can leave the meeting and let others continue, or close the meeting for all participants. This can then be sent in an email or chat message. The invitation will be pre-populated with the meeting information and you can then invite the required attendees to the meeting.Īlternatively, if you just wish to send an email with the meeting information to the attendees, you can select other calendars and copy the invitation. When you fill in your meeting details you have the option of selecting a calendar type, this opens up a calendar invitation in your selected calendar once you have clicked to schedule the meeting. Once you have set up your meeting as required, click on schedule to schedule your meeting. Participants can then unmute themselves if they wish to speak.
In here you can also mute participants on entry which may be useful for larger meetings.
If you choose other calendars then the meeting information can be copied and pasted into an email. Gives you the option of which calendar you wish to use to schedule your meeting. Note that if participants join via telephone the meeting will not be end to end encrypted. AudioĬhoose whether participants can join by telephone or via their computer or either. Once in the meeting, participants can choose whether to turn their video on or off. VideoĬhoose whether to have video on or off when joining the meeting for host and participants. This requires attendees to have a meeting password as well as the meeting ID in order to join your meeting. Your personal meeting ID never changes, so if you use this to schedule meetings, anyone with your ID number would be able to join any future meetings you set up. Note that recurring meetings will have the same meeting ID. It is best to let Zoom generate the meeting ID automatically. Please see our how to guide on scheduling a meeting Choosing settings for your meeting Meeting ID Meetings can be scheduled either through the web portal or through the Zoom app. See more information about securing your meeting.
Additionally, if you wish to restrict your meeting to UCL users only, they will need to create an account. Invitees do not need to create an account, however, if you wish to enable end to end encryption of your meeting, any guests will be prompted for additional information, such as verifying a phone number via a text message. You need to have an account in order to to schedule a meeting in Zoom, unless your meeting is less than 40 minutes or is for two people only.Īll UCL staff and students are able to create a UCL Zoom account.
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